Billing Invoice Template

Invoices are the bread and butter of an organization. The company gets its cash from billing invoices which are sent out to its customers and business associates of whom services have been rendered or products have been sold or delivered.

A billing invoice is an official company document which lists out the transaction performed between the companies and is a demand for fair payment. There are many types of information on a billing invoice to inform the recipient of the agreed transaction.

A billing invoice template would contain the following information:

* Company Name & Logo

* Company Address & Contact

* Client’s Name & Address

* Client’s Contact Information

* Statement Number

* Billing Date

The body of the billing invoice template registers the details of the transaction performed in various columns to confirm the transaction:

* Date

* Item

* Quantity

* Description/Explanation

* Cost Per Unit

* Total

The Billing invoice can also note the payment structure of the customer at the bottom, in boxes recording the payment terms, such as 1-30 days, 31-60 days, 61-90 days, over 90 days.

The payee company will then have a better idea on the outstanding duration of the invoice and be prompted to settle the billing invoice quickly.  If the credit terms have been exceeded, the sender may wish to send another billing invoice until the ‘over 90 days’ column is reached.

Hence, legal action or more adverse methods may be employed to receive payment.

Consider the attached sample template for your convenience.

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