There are many issues that can arise in an organization that may hinder its smooth flow of processes or operation. Hence, a policy memo may come in as a useful notification to the employees on the stand of the management as of a certain date.
A policy memo usually comes about when the company is affected in a particular area. It could be a rise in expenses which prompts the company to issue a policy memo that internal costs should be lowered with the full cooperation of the staff. The policy memo will state the issue and its background clearly for a good understanding of the situation followed by an appeal of cooperation from the staff.
A policy memo can be quite compelling to the staff for the right and expected action to be undertaken. There would be an effective date where the policy takes effect. Hopefully, consequences will not be needed if staff complies to the policy mentioned.
The policy memo template may take on the following format:
* Company Name and Logo
* Issue on hand
* Issue background
* Policy enforcement
* Policy statement
* Policy consequences
* Date of effect
There could be an authority where further clarifications can be sought by the recipients if there is any dissatisfaction regarding the policy. The company can issue a policy memo whenever a need arises.
Consider the attached sample template for your convenience.