Sales receipt Template

Every item sold should be accompanied by a sales receipt to confirm the sales by the seller or purchase of an item by the customer. A sales receipt is usually issued by the seller to the customer upon payment for the item sold.

A sales receipt usually displays the issuing company’s information and the item sold together with its cost. In the business world, sales receipts are compulsory to confirm all transactions made and to submit to the taxation bureau for rebates or tax purposes.

A sale receipt usually registers:

* Company’s Name & Address

* Company Logo and contact number

* Customer’s Name & Address

* Date of Transaction

* Type of Transaction

* Description of Transaction

* Transaction amount

* Transaction reference number

* Payment Type

* Amount Received

* Payment Method

* Check Number

* Date received

* Discount

* Total

* Signatories

The sales receipt is an acknowledgement of the payment made by the customer to the company. If there is any deposit made prior to the full settlement of the sales amount, that value will be recorded in the sales receipt as well to reflect the actual transaction process.

Discounts, shipping, service and sales taxes can be listed down in the sales receipt to account for every cent made on that transaction. You can list down more than one transaction on a sales receipt if it is by the same client. A sales receipt will only be issued when the total payment is settled.

Consider the attached sample template for your convenience.

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Used Car Receipt Template

A car is a useful commodity for almost everyone today as there is a need to travel from one place to another. Of course, it is not an essential commodity if the public transportation is available and efficient. However, it is still advantageous to own a car, albeit a used one or re-con, for your own convenience.

When you purchase a used car, it is advisable to have a sale receipt for it. This will prevent unnecessary hassles and inconvenience later with the seller or legal authorities.

A used car receipt is also a good piece of document as proof of purchase.

The used car receipt registers appropriate information that both seller and buyer are in agreement of in relation to the sale.

A used car receipt template may have the following categories of information:

* Seller’s details

* Name & address

* Contact number

* Ownership declaration

* Vehicle details

* Make

* Model

* Year

* License plate

* Buyer’s details

* Name & address

* Contact number

* Price paid

* Declaration by buyer

* Signatories

* Date of transaction

The used car receipt should include important details of the car like color and chassis number to confirm the right item sold. There may even be a record of the mileage at the point of purchase.

The seller must acknowledge the amount paid for the sale of his vehicle as agreed by both parties to settle the deal.

Consider the attached sample template for your convenience.

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Invoice Receipt Template

Invoices are documents to prove that a business transaction has happened and time for collection of payment is forthcoming. Hence, invoices are crucial to any business that wishes to survive or progress in the business world. Cash flow is important for the healthy functioning of the business.

An invoice receipt would be a response document to indicate that the required payment for the goods sold or service rendered has been settled. Hence, an invoice receipt is returned to acknowledge the settlement of payment with a note of thanks. The invoice receipt functions very simply as a note of thanks for the payment on the transaction done. This simple gesture would establish better ties between both business parties for a more trusting and respectful work relations.

Since there are many transactions performed, many invoices and invoice receipts would be generated. Hence, an invoice receipt template is a useful tool in generating the invoice receipt quickly and accurately.

An invoice receipt template may contain two parts: invoice information and payment section.

The invoice information portion may list out:

* Company’s information

* Customer’s information

* Invoice Number

* Quantity of Items sold/purchased

* Item number

* Description/Explanation

* Unit Price

* Line Total

* Total Payment

* Payment due date

The receipt portion may list out the payment terms and conditions such as:

* Payment amount

* Mode of Payment

* Paid by

* Date of payment

* Acknowledgement of payment

Consider the attached sample template for your convenience.

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Tax Receipt Template

As with all sales, when the payment is made on a purchase, there is usually an issuance of a receipt to confirm the payment. Not only will this avoid future disputes with the business entity or allow future services such as repairs, refunds or exchanges, a receipt can also allow you to get a tax credit.

A tax receipt is an acknowledgement of the purchase transaction performed and lists out the amount taxable. However, a customer can submit his tax receipts and claim a portion or all of it back, depending on the conditions. For example, tourists in a country are allowed to accumulate their tax receipts on purchases made during their stay in the country. Upon departure, at the airport or some government provided tax refund facility, the tourist can submit these tax receipts for a refund of the taxes charged during their purchases. Hence, the tourists have purchased the goods on a net price. This is a benefit to the tourists and encourages them to return to the country. The country also benefits from the tourists’ foreign exchange and spending in the country.

It is a win-win situation for both parties. Hence, the tax receipt template is a useful tool to register:

* Payee’s Name & Address

* Payee’s contact number

* Payer’s Name & Address

* Date of Transaction

* Type of Transaction

* Transaction’s Description

* Transaction amount

* Tax amount

* Tax Percentage

* Tax Sub-total

* Tax Total

Consider the attached sample template for your convenience.

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Sales Receipt Template

When a customer purchases some goods or enjoyed the services of a company, he will have to make the necessary payment. It is advised that as a customer, you get a sales receipt in return to confirm that the correct and total payment has been settled. This will prevent future disputes as well as request for any future service such as repairs, refunds or exchanges.

A sales receipt is usually issued by the company that has received the payment amount from the customer. If a customer pays a deposit, there may be a temporary sales receipt issued where this deposit will be deducted from the total sales amount in the final sales receipt issued.

A sales receipt can also be issued when a customer pays the full amount in advance before the goods are delivered or the service rendered.

A sale receipt usually registers:

* Company’s Name & Address

* Company Logo and contact number

* Customer’s Name & Address

* Date of Transaction

* Type of Transaction

* Description of Transaction

* Transaction amount

* Transaction reference number

* Payment Type

* Amount Received

* Payment Method

* Check Number

* Date received

* Discount

* Total

* Signatories

The sales receipt is an acknowledgement of the payment made by the customer to the company. If there is any deposit made prior to the full settlement of the sales amount, that value will be recorded in the sales receipt as well to reflect the actual transaction process.

Consider the attached sample template for your convenience.

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Service Receipt Template

In every transaction, there is bound to be payment made. Whether you purchase some goods or enjoy some service rendered, you will need to make payment for these. In every payment, there should be a receipt given in return to ensure that there is no misunderstanding of the transaction status. For example, when you purchase some products at a store, it is best to get a receipt listing all that you have paid for to avoid shoplifting accusations.

When you enjoy a service from a service provider, which could be an outside meal, repairs or rent payment, you should get a service receipt to confirm your payment. A service receipt is a simple slip of paper which states the payment made for the service rendered with the payment amount, the date the payment was made and a reference number for future checking.

It can be more elaborated if necessary but the essential information should be recorded for disputes not to arise in the future.

A service receipt usually registers:

* Company’s Name & Address

* Company Logo and contact number

* Customer’s Name & Address

* Payment Due Date

* Description of Payment

* Payment amount

* Transaction reference number

* Payment Type

* Payment Method

* Check Number

* Date received

* Discount

* Total

* Signatories

The service receipt is easy to design and use. Its original copy is usually given to the customer or payee while the company can keep a copy for reference purposes.

Consider the attached sample template for your convenience.

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Purchase Receipt Template

A purchase receipt is very much like the purchase order; in fact, it stems from a purchase order. After the purchase order is submitted to the vendor, he will put together the required items according to the purchase order before shipping out to the client.

Once the delivery of items is made, the client will do a stock check on the items received and confirm the stock received. Hence, a purchase receipt will be made out to the vendor to confirm the items received as per purchase order or otherwise. The vendor will need to sign off the purchase receipt in acknowledgment of the goods delivered satisfactorily.

Not all companies practice the purchase receipt as they may have the delivery order or the invoice to confirm the goods received. Those who practice the purchase receipt are safeguarding themselves against wrong deliveries which they may not want to pay for.

Hence, a purchase receipt template may have the following information:

* Company’s Name & Logo

* Company’s address

* Vendor’s name & address

* Shipping address

* Contact person on shipment

* Contact person title & department

* Items required

* Item code

* Quantity

* Description of items

* Price

* Total

* Taxes / Discounts

The purchase receipt will specify precisely the items received and perhaps the condition they were received in.

The purchase receipt may make comments on the items delivered such as “Goods received in good condition”.

Consider the attached sample template for your convenience.

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Private Car Sale Receipt Template

With the poor economy, people would tend to sell off their cars privately than to buy a new car. It is not only cheaper but also convenient as you can note the condition of the car and test drive before you purchase.

But as with all transactions, it is best to have a receipt with the successful sale. Hence, when a private car is sold from seller to buyer, the seller should issue a receipt to the buyer to confirm the sale. Sometimes, the buyer puts down a small amount of cash as a deposit for the car; this cash deposit should also have a sale receipt with the necessary conditions listed to prevent future disputes.

A private car sale receipt usually registers:

* Seller’s Name & Address

* Vehicle Type

* Vehicle Make & License

* Buyer’s Name & Address

* Date of Transaction

* Time of Transaction

* Venue of Transaction

* Transaction amount

* Transaction reference number

* Agreed Price

* Amount Received

* Purpose

* Acknowledgement

* Signatories

The Acknowledgement section is a declaration from both parties with regards to the sale of the said vehicle, writing off any indemnity on one another. Hence, it is important that both parties especially the buyer has scrutinized all parts of the vehicle before signing the invoice.

The amount received is usually the amount paid to the seller by the buyer as agreed earlier for the vehicle.

Consider the attached sample template for your convenience.

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Petty Cash Receipt Template

Every cent must be accounted for in a business. There is always a need to have some cash on hand for some emergencies or small transactions which require cash payment only. For example, getting a cup of coffee or purchasing some small quantum of stationery.

Hence, a petty cash is made available in an organization where cash can be given to the staff to make small purchases or payment. It can also be utilized in a home environment. There must be a petty cash receipt given to the recipient of the cash received. This is for accountability purposes.

A petty cash receipt is proof that cash taken from the cash box with a record of purpose and recipient, unless both parties share the intention to abuse the funds and no records of cash taken are made. But there is always a person in charge who is held accountable for the balance of funds in the cash box. A wrongful account can lead to dismissal or legal action against the employee.

Hence, a petty cash receipt template usually registers:

* Receipt number

* Date of transaction

* Received amount

* Received from

* Received by

* For (description of purpose)

A petty cash receipt can also be issued in duplicates for accountability and tracking purposes. One copy is given to the recipient while the duplicate copy is kept by the administrator who can track the balance of the cash daily.

Consider the attached sample template for your convenience.

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Medical Records Template

Everyone has medical records. It can be a personal home record, at the clinic or the hospital. Whenever an individual seeks medical treatment, his medical record would be updated to reflect the condition of his health. Hence, there may be a lot of information on his medical record, depending on the frequency of his medical visits or health condition.

It may be quite difficult for an individual to understand all the information on his medical record as it can contain many medical terms which are not understood; sometimes the recording is in short form or bad handwriting, unless the medical record is typed out.

A patient can request for a copy of his medical record from his physician which can be forwarded to a specialist for a particular condition.

A medical record template would contain the following information:

* Clinic’s Name & Logo

* Clinic’s Address & Contact

* Patient’s Name & Address

* Patient’s Contact Information

* Patient’s ID number

* Patient’s birth date

* Patient’s age

* Patient’s medical condition

* Physician’s name

A lot of personal information about the patient is available in the patient’s medical record before the medical condition records of the patient are listed.

The body of the medical record template registers the details of the transactions on a patient:

* Item

* Date of consultation

* Condition

* Vital signs information

* Doctor’s comments

* Prescription

* Cost

* Total

Medical terms for each visit can be listed for the specialist’s attention.

Consider the attached sample template for your convenience.

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