Meetings are important in any organization to be updated on the progress of the company’s operation or any assigned projects. A company can be quite big and difficult to call for a meeting anytime. Hence, a meeting planning letter is usually employed to invite the necessary parties to a meeting with a suggested meeting date, time, venue and agenda.
The sender of a meeting planning letter would then wait for the response of the recipient to confirm the meeting as suggested or adjust the meeting details if the recipient is unavailable at the suggested time or venue.
A meeting planning letter template allows the user to re-send meeting suggestions time and again if a project is still current as the different parties need to come together regularly to update one another on the work done and in progress. This template allows a faster generation of new members to be invited to the meeting or changes can be made for new projects.
You can change the recipient and meeting information easily and quickly to be sent off for a faster response. The template should be easily saved and retrieved for the sender’s convenience and be used as an attachment even in an email for faster speed.
A meeting planning letter template may have:
* Sender’s name
* Sender’s address
* Date of letter
* Recipient’s name and address
* Meeting details suggestions
* Response required
Consider the attached sample template for your convenience.