When a company performs transactions with another company on a regular basis, there will be a record of those transactions. It is common for a billing statement to be issued by the supplier to the customer based on the customer’s order letter.
It is necessary to respond to the customer who submits an order letter to the company for some sales; the company may respond with a cover letter that goes with the billing while making references to the order letter of the customer as a confirmation of the customer’s order to the company.
This billing and order letter serves as a professional response to the customer for courtesy and confirmation of the order submitted.
A billing and order letter template would contain the following information:
* Company Name & Logo
* Company Address & Contact
* Client’s Name & Address
* Client’s Contact Information
* Statement Number
* Billing Date
* Client’s Order Date
*Acknowledgement of order
* Confirmation of order processed
* Shipping information
* Terms and conditions
* Appreciation of support
The billing letter acknowledges that the customer has submitted or placed an order which has been processed. The billing letter serves to carry through the sales process with the delivery of products or services as requested.
A billing letter may accompany a billing statement which is a call for prompt payment if the order has been fulfilled.
Consider the attached sample template for your convenience.