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Agenda Templates

Conference Agenda Template

A Conference is an important gathering of people to share and deliberate on certain issues that are close to their hearts. There are many reasons to have a conference. It could be a conference on improving healthcare, enhancing business, providing better opportunities for career advancements or education.

A conference can be a half day, one day or a few days event held at a certain location. Delegates may come from near and far, who may not be familiar with the surroundings. It is helpful to have a conference agenda to guide the delegates through the events of the day at the conference.

Hence, it is necessary to have a conference agenda which is helpful to the conference delegates. A conference agenda lists out the events that have been planned out by its committee or organizers. The program helps the conference delegates know what to expect and be mindful of the time of each session.

A conference agenda template takes on the following columns:

* Organizer Name

* Conference Agenda

* Conference Title

* Venue of Meeting

The body of the conference agenda template may contain 3 columns:

* Time

* Program

* Venue

The conference agenda is listed with the time of each program with the venue stated to assist the conference delegates to the right session of the conference. There may be several breakout sessions happening simultaneously at any day of the conference. Break or meal times can also be included in the conference agenda for the benefit of the delegates.

Consider the attached sample template for your convenience.

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Agenda Templates

Committee Meeting Agenda Template

Committee meetings are important to track the progress of an assigned project as well as to provide an platform to discuss any outstanding issues with regards to the project.

The committee meeting agenda is essential to guide the meeting as all committee members are busy with the project. Hence, an agenda can ensure that no time is wasted unnecessary by futile discussion or topics so that the true matters can be deliberated and productivity can be achieved in the meeting.

The committee meeting agenda should be out earlier before the meeting so that its members/attendees can prepare for the meeting and enhance each member’s productivity.

The Committee meeting agenda template usually has:

* Meeting Name

* Meeting Number

* Date & Time of Meeting

* Committee Members

* Venue of Meeting

* Project Name

The body of the committee meeting agenda lists the items to be discussed and the assigned person of the items will prepare to report on the item for the benefit of the others in the meeting. These items can be placed on the table for further discussion and conclusions can be made to continue the development of the issue by the person(s)-in-charge.

Hence, the body of the committee meeting agenda can list:

* Issues for discussion

* News for updates

* Action By

There could be attachments to the committee meeting agenda where the members need to read and prepare before the meeting.

Consider the attached sample template for your convenience.

 

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Agenda Templates

Business Meeting Agenda Template

Business meetings happen frequently in a business environment. It can be the company’s own business meeting or it can be a gathering of company authorities. No matter what kind of business meeting is to be conducted, it is crucial to have a business meeting agenda to guide the meeting.

A business meeting agenda is essential in preparing the attendees for the meeting; hence, it should be distributed a few days prior to the meeting. The agenda lists the topics to be discussed and hence, the attendees may take note of the necessary preparations to provide the required information or report during the meeting, where relevant. It could be a reading assignment or research work.

A business meeting agenda will also help to keep the meeting on the right track without wasting time on the unimportant issues which many can be diverted easily. Hence, the meeting can be productive and fruitful with the necessary desired outcomes.

The business meeting agenda template usually has:

* Meeting Name

* Meeting Number

* Date & Time of Meeting

* Attendees

* Venue of Meeting

* Reading list / Reports

The body of the business meeting agenda lists all the items to be discussed during the meeting, such as:

* Topics for discussion

* Updates / News

* AOB

AOB refers to ‘Any Other Business’ which caters to unforeseen issues or topics that may be raised by other members of the meeting at the end of the business meeting.

Consider the attached sample template for your convenience.

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Board Meeting Agenda Template

Before a Board meeting can happen, its agenda should come out and be distributed to its potential attendees a few days beforehand. This will enable its attendees to be well prepared for the meeting and make it a fruitful meeting.

A board meeting agenda is usually formal with various important issues pertaining to the welfare of the organization to be discussed.

The template of Board meeting agenda may contain the following header:

* Company Name & Address

* Date of Meeting

* Board Meeting Title

* Meeting Time

* Venue

The Board meeting agenda can also include:

* Reading list

* Things to Bring

* Reports & Presentation

The template body refers to:

* Objective of the Meeting

* Action Items from the Previous Meeting

* Person(s)-in-charge of action items

* Deadline of action items from Previous Meeting

* New issues for discussion at the meeting

* Presenter & Time frame allotted

* AOB

The Board meeting agenda can be quite formal as important issues with regards to the welfare of the organization are to be discussed. The agenda lists out the possible actions and reports which may take place during the Board meeting, of which the person(s)-in-charge should be prepared for a presentation or update on his area. The time frame is given to ensure that the Board meeting does not go overtime, unnecessarily.

The AOB, or Any Other Business, column is also listed in the agenda for possible unplanned items to be discussed at the end of the meeting.

Consider the attached sample template for your convenience.

 

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Agenda Cover Template

An agenda is an important piece of document prepared ahead of a meeting. It allows the meeting to be productive and fruitful by allowing its attendees to get a grasp of the discussion topics at the meeting.

An agenda cover refers to the cover letter which one may send to an attendee of the meeting with an attached agenda for the upcoming meeting. It could be that the meeting calls for many high powered individuals to come together who are of different companies at various locations. Hence, an agenda cover is mailed out to inform the meeting attendees of the meeting with an enclosed agenda for their perusal and preparation.

The agenda cover template is very similar to a normal cover letter, except that its contents refer to the agenda of the upcoming meeting. A copy of the agenda is usually enclosed with the agenda cover letter.

The agenda cover template contains the basic information about the sender and recipient.

* Sender’s Name

* Sender’s Company

* Sender’s Fax number

* Sender’s Contact Number

* Date of Cover letter

* Recipient’s Name

* Recipient’s Company

* Recipient’s Fax number

* Recipient’s Contact number

The body of the agenda cover letter after the salutations and greetings would be directing the recipient’s attention to the enclosed agenda for the upcoming meeting. There may be specific instructions in the letter for the recipient to take note and follow up prior to the meeting.

Consider the attached sample template for your convenience.

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