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Reference Letter Template

A Reference letter is a formal letter as it contains words of compliment on behalf of an individual.

A reference letter is a very important letter to the individual, of whom the reference is made out. It is a great support to one who may be seeking for a job in a well established organization, or seeking a high ranking position, entry into a prestigious club or society.

Hence, the Reference letter template is quite structured like a formal letter.

It starts off with the Referee’s information, followed by the Date, and then the Recipient’s information before the Salutations.

The above header information should be appropriately spaced and in proper fonts for good reading. The Referee’s information and the Recipient’s information must be complete, as in the referee’s full name or if the recipient has a title, like Dr., Prof., or His Royal Highness.

The body of the Reference letter gives relevant and favorable information about the individual which would assist him in the desired objective. The body usually takes two to three short paragraphs outlining the individual’s abilities and suitability to the particular objective.

The Reference letter template ends with courtesy and possible contact if necessary to verify the reference given on the individual. The overall aura of the reference letter should be courteous and professional, so that the contents will augur well with the recipient on the mentioned individual in the reference letter to make a favorable decision on him.

Consider the attached sample template for your convenience.

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Registration Form Template

There are many forms that have to be filled up in any formal or public service venue, such as hospitals, banks, hotels and schools. Registration forms are a common sight today at many places where security is tight. There are many different reasons for a registration form. In a hospital, patients who are to be warded need to fill in a registration form.

A hotel guest wishing to stay at the hotel needs to fill in a registration form at the reception before a room can be assigned. A bank requires its new customers to fill in a registration form if a new account is desired at the bank. Schools require their students to fill in a registration form at the start of the new school term for record purposes.

Hence, the registration form template may differ from service to service rendered.

A registration form can be simple and concise with one page while others may be a couple of pages to record sufficient information, as with a hospital admission registration form.

The template header will need to include personal information such as:

* Individual’s name

* Birth date

* Gender

* Address

* Contact number

* Next of kin

There may be several portions to a registration form, depending on the nature of the service and the purpose of the form. Some registration form template requires insurance information, work experience or educational background information. Some may include payment mode: cash or credit card, where payment is needed.

Consider the attached sample template for your convenience.

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Loan Forms Template

Loan forms are important sheets which help the loan company to track the analysis of a loan. It is a necessary tool in every loan business as it records the amount of money payable to the loan company on every loan given. The loan form template can take on a loan analysis worksheet whereby the amount payable by a borrower of a loan is listed in the worksheet for certain periods of years; for example, 3,5 ,7 10, 15 etc.

The loan form template header is usually divided into two (2) main columns:

* Rate

* Years

The Year column is sub-divided into various columns reflecting the various years which a loan is to be settled. The template can also record the loan analysis formula column, used to compute the amount payable for each year listed.

The loan analysis column is an off-side column listing:

* Interest rate

* Years of Loan

* Loan Amount

* Payments Due

* Monthly payment

* Total Payment

* Total Interest

This small column of information is really a formula section where the monthly repayment can be computed for any loan amount and for any loan period (in terms of years).

This sheet of information is especially useful for the marketing personnel who need to advise potential clients who may wish to consider a loan based on the various years of repayment. Potential loan borrowers would be happy to see the actual repayment amount in specific years before deciding on the specific loan.

Consider the attached sample template for your convenience.

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Evaluation Forms Template

Evaluation forms are important sheets of information which provide feedback to the facilitator after the training. They are to help the facilitator improve future trainings for both the training materials as well as his presentation.

The evaluation form is usually passed out to the training participants at the end of their training for some feedback on the training and trainer. The evaluation form should be designed to be simple and clear in its questions in order to meet its intended objective. It should not be too long with too many questions or sections which may be too demanding on the participants.

Hence, the evaluation form template header should have the following sections:

* Course Title

* Course Facilitator

* Training Date & Venue

* Participant’s Name & Position

The body of the evaluation form template can have several columns:

* Section

* Poor

* Good

* Excellent

The Section column is sub-divided areas which the facilitator would like to obtain some feedback concerning:

* Logistics of training

* Courseware

* Facilitator’s skills, knowledge and presentation style

An evaluation form which is easy to fill out will most likely get the full cooperation of the participants who will not find it stressful to answer the questions which require ticking off answer options provided.

There may be a fill in the blank section at the bottom of the evaluation form which allows the participants to write their comments and thoughts regarding the training.

Consider the attached sample template for your convenience.

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Contract Forms Template

Contract forms are used in many corporate environments where individuals need to sign these sheets of paper to a binding agreement on some service that they are to provide to the involved company for a certain period of time.

There are many kinds of contract forms used in the business world or in the legal environment, such as employment contract, rental contract, house purchase contract, cancellation of order contract and many others.

Contract forms are necessary to ensure that service is to be rendered according to the terms and conditions agreed upon to allow a smooth flow of business activity. Almost all transactions in life require some contract form to be filled up and recorded for binding purposes. A contract form may look like a formal written letter that is signed by the involved parties.

The template of contract form may contain the following header:

* Date of letter

* Purpose of Contract

* Involved parties

* Terms and conditions

* Signatories

The body of the contract form can be wordy depending on the objective of the contract. Terms of agreement are listed clearly to avoid ambiguity.

A contract form is a legal piece of document where the signatories must honor the contents of the document; otherwise, legal action can be taken against the errant party. A contract form needs to record very specific information about the objective of the contract with specific parties’ information for the purpose of tracking.

Consider the attached sample template for your convenience.

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Course Evaluation Forms Template

Course evaluations are very important to the trainer. An evaluation gives the trainer a golden opportunity to improve his presentation and training for the future training sessions, as trainings are essential to the growth and healthy development of an individual or company.

A course evaluation form is usually designed to be simple and precise for the trainee to provide good and relevant feedback to the trainer.

A course evaluation form template header may have the following information:

* Company Name

* Course Title

* Course Objective(s)

* Course Date & Time

* Venue

* Course Trainer

The body of the course evaluation form template may contain sections of information that pertain the to the training’s learning objectives with columns of evaluation responses such as:

* Excellent

* Good

* Average

* Needs Improvement

* Poor

Each of the evaluation responses above has a score for the trainee to circle; for example, ‘Excellent’ would have a score of ‘5’ while ‘Poor’ may have a score of ‘1’.

The sections evaluated by the trainee not only include the training materials but also the presentation style and knowledge of the course trainer. This is to feedback to the trainer on his presentation skills to be improved.

There may be some space at the bottom of a course evaluation form where the trainee is encouraged to write his personal comments on other aspects of the training which are not covered in the course evaluation form.

Consider the attached sample template for your convenience.

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Complaint Forms Template

A complaint is an important form of feedback to any individual or business that wants to improve. It should not be viewed upon negatively but positively as a complaint happens out of the dissatisfaction of the recipient of a service or product purchased.

Hence, a complaint should always been taken seriously and positively to help an individual or business to be better. It should be recorded so that a plausible solution can be found to act on the complaint and to avoid a repeat of the complaint.

A complaint form is a useful piece of document which allows the individual or business to review its service quality as well as identify its reception by the market. A complaint form holds much information that will move a business to greater heights of success if taken with humility and positivity.

A complaint form template may have the following information:

* Company Name

* Name & Address of Complainant

* Contact information of Complainant

* Date & Time of Complaint

* Issue Presented by the Complainant

* Complaint handled by

The above information needs to be recorded for the purposes of tracking, resolving and filing the complaint.

The complaint form can be quite detailed in its design to ensure that no important information is missed out, such as:

* Description of complaint

* Suggested Solution to complaint

* Confirmation of Solvency of complaint

* Reaction of Complainant to suggested solution

* Avoidance of repeat of complaint

Consider the attached sample template for your convenience.

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Donation Form Template

There are many needy people in our society who needs some financial aid. The government is unable to care for all the needy in our midst. You and I can do our bit by donating some of our extra to those who are really in dire financial difficulties.

But to donate to a needy cause or person, it is good to fill up a donation form for better accountability. Moreover, many charitable organizations request the filling in of donation forms for both parties’ benefit; namely, to be exempted from taxes.

Hence, a donation form template may contain the following pieces of information:

* Charitable Organization’s Name & Address

* Office Contact number

* Facsimile address

* Email address

* Donor’s Name & Address

* Donor’s contact number

* Donor’s Amount

* Form of Donation (Cash/Check/Credit card)

Most donation forms would have a brief write up or paragraph about the objective of the donation, for the donor’s information. Sometimes, the charitable organization may also include another portion in th donation form: payment structure.

Payment structure can refer to:

* One time payment

* Regular payment

Regular payment allows the charitable organization to debit the donor’s financial accounts (savings, checking or credit) regularly as per agreement, the amount to be donated without requesting permission from the donor.

This will save time in asking for donations repeatedly. Moreover, this regular donation allows the charitable organization to better plan the fundraising activities, knowing the amount of funds on hand.

Consider the attached sample template for your convenience.

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