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Invoice Templates

Tax Invoice Template

A Tax Invoice is an important piece of document which is prepared to account for the tax accrued from a particular job or project. It can be separate from a normal invoice for a project if the party wishes to separate the information for tax reporting.

A Tax Invoice template can look very much like an invoice template with the following information at the top:

* Company Name & Address

* Recipient’s Name & Address

* Date

* Invoice Number

* Project Description

The above are the basic information to be transmitted between the sender and recipient. As it is a document on taxes, care must be taken to ensure the right and accurate information to be listed on this tax invoice document.

The body of the Tax Invoice template may contain the following columns of information:

* Description

* Tax Rate

* Tax Sub-total

* Tax Total

* Grand Total

Each row should record clearly the tax, discounts or sales tax for accountability. The description row should list clearly the nature or form of the tax imposed so that there will be no disputes over the figures. The Total columns should be correctly added to allow prompt payment.

At the bottom of the Tax Invoice form, you can list out some instructions to the recipient, such as ‘Checks can be made payable to …’ with your company name according to the company’s banking account. Payment due date can also be included as a reminder.

Consider the attached sample template for your convenience.

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Invoice Templates

Medical Invoice Template

Medical invoices are important documents to record and track the amount and types of services rendered in a medical environment. Not only for tax purposes, the medical invoice proves useful to the administrator in identifying the types of services frequented and the income generated by these services, so that the medical facility might consider upgrading its facilities.

A medical invoice may record a lot of information; hence, the most relevant pieces should be given priority depending on the medical environment and its objectives.

A Medical invoice template may contain the following columns of information:

* Date of Billing

* Billing Party

* Attending Physician

* Statement

* Description

* Total Amount

* Insurance Policy

* Discounts

* Check Number / Bank

* Date Payable

There may be other pieces of information which can be found on the medical invoice. The above information gives the administrator an overview of the health of business by recording the number of cases attended to by the medical facility. The medical invoice can be recorded on a daily, weekly, bi-weekly or monthly basis, depending on the nature of reporting by the administrator.

There may be details of the insurance policy for a particular medical case as the medical facility can be open to different types of insurance policy and insurance providers. Subtotals are crucial columns in the medical invoice template to reflect the amount of collection on a daily, weekly, bi-weekly or monthly basis. These figures allow a comparison for each period.

Consider the attached sample template for your convenience.

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Invoice Templates

Invoice Template

Invoices are crucial to any business that wishes to survive or progress in the business world. Invoices mean money coming into the company; cash flow is important for the healthy functioning of the business.

An invoice should list all the necessary information that is important to ensure payment from the addressee after the business transaction between two companies is verified. This is to avoid future dispute. An invoice could be made out for some goods sold or services rendered, like repair job.

An invoice template header may display:

* Company’s name and logo

* Company’s full mailing address & contact number

* Customer / Recipient’s full name

* Customer / Recipient’s full address and contact information

* Invoice Number

* Delivery Order Number Reference

* Customer’s Identification Code

The above information states the basic information to confirm the transaction between the two companies.

The body of the Invoice template records:

* Quantity of Items sold/purchased

* Item number

* Description/Explanation

* Unit Price

* Line Total

The above lists the actual transaction details so that payment can be made to the originator of this invoice. The invoice can list further instructions at the bottom to remind the customer the following information:

* Due Date for Payment

* Mode of Payment (Terms: 30 days, Cash)

* Check payable to (Company name)

* Terms and conditions

The last section of information is quite vital to ensure that the Customer will honor the terms and conditions of the transaction, to make quick payment.

Consider the attached sample template for your convenience.

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Invoice Templates

Consulting Invoice Template

Consulting is an important process in the business world. Ideas and advices may be freely available but need not be free of charge always. Consultants who are experts in certain areas make a living giving appropriate advice and training where they are paid for their services rendered.

Hence it is not unusual to forward a consulting invoice to a company for benefiting from the ideas, advice and training of a consultant. A consulting invoice tracks the services rendered and the related payment for those services.

A consulting invoice template would contain the following information:

* Company Name & Logo

* Company Address & Contact

* Client’s Name & Address

* Client’s Contact Information

* Commencement Date

* Billing Date

The body of the consulting invoice template registers the details of the services rendered in various columns to confirm the transaction:

* Item number

* Description/Explanation

* Number of Consulting Hours

* Rate Per hour

* Total

The consulting invoice can fill in more than one consulting service in the above columns; it can be one consulting invoice per job or task where there is a weekly consultation until the end of the project. A consulting invoice can be raised on a monthly basis.

A Consulting invoice could also record:

* Inquiry Code

* Quotation Code

* Contract Code

* Account Number of Client

* Customer Identification

The above information are relevant and important to the recipient concerning the request for the consultation as per quotation and contract.

Consider the attached sample template for your convenience.

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Invoice Templates

Company Invoice Template


A business exists because it wants to make money. After rendering some services or sale of products, the demand for payment must take place to ensure the continuity of business for any organization. Hence, a company invoice is a very important and essential piece of documentation for an organization that wants to remain in business.

Cash flow must be good and the company invoice ensures that. As the company engages in active sales, the collection must also correspond to ensure good cash flow for the company to thrive.

Hence, a company invoice template would contain the following information:

* Company Name & Logo

* Company Address & Contact

* Customer’s Name & Address

* Customer’s Contact Information

* Invoice Number

* Billing Date

The body of the company invoice template registers the details of the services rendered in various columns to confirm the transaction:

* Transaction

* Description of Transaction

* Service Fee

* Tax

* Total

The company invoice is actually a billing which the company passes to another company for payment purposes. It can include all the types of taxes that are relevant and related to the transaction.

It can also display the terms and conditions for the payment, such as “30 days’ credit” or “Cash on Delivery”. At the bottom of the company invoice, there may be a line of comment ‘Make your check payable to <Company Name>’ or ‘Cash Terms Only’, depending on the business arrangement between the parties.

Consider the attached sample template for your convenience.

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Invoice Templates

Catering Invoice Template


A catering business is very hectic as food is being cooked and delivered. Hence, the caterer would require a catering invoice to keep track of its business and collection. A catering invoice can list out the types of food ordered and delivered with the number of pax and prices. This will avoid disputes when payment is demanded.

A catering invoice template would contain the following information:

* Company Name & Logo

* Company Address & Contact

* Client’s Name & Address

* Client’s Contact Information

* Invoice Number

* Billing Date

The body of the catering invoice template registers the details of the services rendered and food supplied in various columns to confirm the transaction:

* Quantity

* Item

* Description

* Price

* Sub-Total

The above information records the details of the catering transaction to enable the customer a thorough check on his order. This will enable easy confirmation of orders delivered as well as to ensure a smooth payment. The description column can record in detail the type of dish ordered so that there is no dispute over the order when it is delivered.

There would be a grand total at the bottom of the columns above with sales tax, if applicable,

The customer is required to sign at the bottom as a confirmation of the correct order delivered. The catering invoice may also have descriptive lines at the bottom, such as “Please make check out to <Company Name>” or “Thank you for your business”.

Consider the attached sample template for your convenience.

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Invoice Templates

Business Invoice Template

The main purpose of a business is to generate profit. To achieve that objective, a business needs to offer products and services that are attractive to others who would want to buy their products and services. Only then can a business make profit and stay fluid. It needs to be able to collect the payment for its products and services given out to its customers.

Hence, a business invoice is required. A business invoice is the important document that allows a company to demand payment in a courteous manner from those that desire its products and services. When the payment is collected, a company can continue its business and is deemed viable if there is profit.

A business invoice template may record the following information:

* Company Name & Logo

* Company Address & Contact

* Customer’s Name & Address

* Customer’s Contact Information

* Invoice Number

* Billing Date

The body of the business invoice template lists down the information to prove the business transaction already happened. It can have the following columns of information on the transaction:

* Item

* Description

* Cost per Hour / Item

* Service Tax

* Total

At the bottom of the business invoice, there may be special notes to the recipient or payee such as terms and conditions for the payment, like “30 days’ credit” or “Cash on Delivery”. It can also state how to pay the company by check, as in “Make your check payable to <Company Name>”

Consider the attached sample template for your convenience.

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Invoice Templates

Billing Invoice Template

Invoices are the bread and butter of an organization. The company gets its cash from billing invoices which are sent out to its customers and business associates of whom services have been rendered or products have been sold or delivered.

A billing invoice is an official company document which lists out the transaction performed between the companies and is a demand for fair payment. There are many types of information on a billing invoice to inform the recipient of the agreed transaction.

A billing invoice template would contain the following information:

* Company Name & Logo

* Company Address & Contact

* Client’s Name & Address

* Client’s Contact Information

* Statement Number

* Billing Date

The body of the billing invoice template registers the details of the transaction performed in various columns to confirm the transaction:

* Date

* Item

* Quantity

* Description/Explanation

* Cost Per Unit

* Total

The Billing invoice can also note the payment structure of the customer at the bottom, in boxes recording the payment terms, such as 1-30 days, 31-60 days, 61-90 days, over 90 days.

The payee company will then have a better idea on the outstanding duration of the invoice and be prompted to settle the billing invoice quickly.  If the credit terms have been exceeded, the sender may wish to send another billing invoice until the ‘over 90 days’ column is reached.

Hence, legal action or more adverse methods may be employed to receive payment.

Consider the attached sample template for your convenience.

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