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Letter Templates

Real Estate Letter Template

Buying or selling a house is not very easy unless you have a ready buyer or seller. Most real estate agents would also be scouting for some good property to buy and sell on behalf of another party.

Hence, the real estate agent would write to a homeowner who might be a potential home seller. A real estate letter needs to be carefully drafted in a professional manner so that the potential home seller will consider the real estate agent’s services.

A well written real estate letter will entice the homeowner to consider selling his home. Its contents should be attractive with services, low commission, high prices, ease of legalistic procedures and smooth transaction payments.

A real estate letter should take on the format of a formal letter with the sender’s and recipient’s names and addresses. There should be an introduction of the real estate company, its services, its transaction processes, commission and guarantee conditions clearly spelt out.

A real estate letter template can have the following components:

* Real estate Company Name & Logo

* Real estate Address

* Date

* Homeowner Name & Address

* Salutations

* Reference

* Real Estate Company’s Background

* Real Estate Company’s Services

* Intention of Letter

* Offerings & Conditions

Sometimes, the offerings and conditions are negotiable. The interested seller should contact the real estate agent for a viewing and evaluation of the home. Then, negotiations can be made on the house’s market value and desired selling price.

Consider the attached sample template for your convenience.

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Letter Templates

Personal Letter Template

Letters are a great way to keep in touch with anyone you have contact with but who may not be personally around you. Letters allow you to express yourself freely on any topic. A letter can be formal or informal.

Informal letters are usually on a more casual basis, written to family and friends; those whom you are very close to. These are called personal letters.

A Personal Letter is a note given from the heart to the recipient. Its contents can be anything that is not work or business related. It can be written anytime and anywhere to someone whom you are familiar with but who is far away.

A personal letter is usually an expression of the heart; it could be an expression of gratitude for the assistance rendered or a request of a favor required of the recipient. Hence, the format of the personal letter can be quite informal as you are very familiar with the recipient.

A personal letter template takes on the following format, like a letter.

* Sender’s Name & Address

* Date

* Recipient’s Name & Address

* Greetings

* Contents

* Final Salutations

* Signature

Since personal letters are informal, you can use local lingo or terms of endearment in its contents for a more personal approach which are appreciated by the recipient. Personal letters can be long or short; there is no limit to its length or the type of contents.

Consider the attached sample template for your convenience.

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Letter Templates

Offer Letters Template

A business requires people or workers; employees who are qualified and experienced to boost the business operations. Hence, a company is always on the alert to employ the right personnel to enhance its profitability.

Thus, the company may advertise and select the right candidates for certain posts. A company undergoing the employment process will need to generate a lot of offer and decline letters to the many potential candidates. This is where the offer letters template can come in handy.

An offer letter template can be prepared beforehand with the right structure and format to convey the right information or response from the company to the job applicants in a mass response or mailing activity. This makes it easy for the company to respond quickly to its potential employees as well as its customers.

The offer letter template allows the company to prove its professionalism and efficiency in its operation style. The template requires minor changes to the necessary information such as recipient name and address, position and salary.

The offer letter template must be carefully manipulated to avoid mistakes in the contents as changes are made to various components.

An offer letter template can have the following components:

* Company name & address

* Date of letter

* Recipient name & address

* Greetings / Salutations

* Congratulatory message

* Offer from company

* Contact name & number

* Position

* Response from recipient required

* Work details

Consider the attached sample template for your convenience.

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Letter Templates

Meeting Planning Letter Template

Meetings are important in any organization to be updated on the progress of the company’s operation or any assigned projects. A company can be quite big and difficult to call for a meeting anytime. Hence, a meeting planning letter is usually employed to invite the necessary parties to a meeting with a suggested meeting date, time, venue and agenda.

The sender of a meeting planning letter would then wait for the response of the recipient to confirm the meeting as suggested or adjust the meeting details if the recipient is unavailable at the suggested time or venue.

A meeting planning letter template allows the user to re-send meeting suggestions time and again if a project is still current as the different parties need to come together regularly to update one another on the work done and in progress. This template allows a faster generation of new members to be invited to the meeting or changes can be made for new projects.

You can change the recipient and meeting information easily and quickly to be sent off for a faster response. The template should be easily saved and retrieved for the sender’s convenience and be used as an attachment even in an email for faster speed.

A meeting planning letter template may have:

* Sender’s name

* Sender’s address

* Date of letter

* Recipient’s name and address

* Salutations

* Meeting details suggestions

* Response required

* Signature

Consider the attached sample template for your convenience.

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Letter Templates

Medical and healthcare Letters Template

Good health is crucial to every living person. If you visit the doctor some time in your life, you will have a medical record of your health. You may wish to request a copy of your health condition from your doctor or medical organization for some purpose such as proof of good health for a job application. Hence, you will need to write a medical and healthcare letter to the medical environment for a copy of your medical condition.

A medical and healthcare letter is quite simple; it is just a request of a copy of your medical condition as per record kept with the medical organization. It is a standard letter of request that is formally written with your personal details stated for the medical organization’s reference.

A medical and healthcare letter template is very useful for requesting such letters from various healthcare environments for different people; for example, a company may write mass medical and healthcare letters to its appointed panel of doctors for their employees’ medical record. Each letter will have the different employee’s name and personal details for the company’s perusal and action.

A medical and healthcare letter template can have the following components:

* Company name & address

* Date of letter

* Recipient name & address

* Greetings / Salutations

* Request for medical and healthcare information

* Employee name and personal information for reference

* Request date of response

Consider the attached sample template for your convenience.

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Letter Templates

Marketing Letters Template


Marketing is very important to every business; hence, it is crucial to have the right marketing tool to promote the business’ products and services. Many business events require promotions too so that a public awareness is created on the company and its products and services.

A marketing letter gives a very personal touch to the potential or existing customer while informing him of the latest product or service offering from the company. Hence, it can be written formally or informally depending on the angle of reach out the company desires on its customers.

A well written marketing letter can be very effective in enlarging the potential customer database for the company. It must contain words that are interesting to entice the recipient to read the whole letter and make a favorable decision with the proposed contents with a favorable impression on the company and its promotions.

A marketing letter template is very useful in allowing the company to make the necessary changes to the contents or recipient’s information as and when new products and services come on from the company which must be conveyed to the customer. It can generate a physical copy to be mailed or sent through emails.

A marketing letter template can have the following components:

* Company name & address

* Date of letter

* Recipient name & address

* Greetings / Salutations

* Special highlights / promotions

* Contact name & numbers

* Marketing representative

Consider the attached sample template for your convenience.

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Letter Templates

Letters to Management Template

A letter to the management is usually considered a formal piece of document. There can be many types of letters to management such as a job application letter, a resignation letter, leave application letter, letters of request for special purposes and letter of apology or appreciation.

Hence, a letter to the management is usually written formally with the proper format professionally. Its contents must be clear and accurate with politeness to convey respect and professionalism.

Different types of management may require usage of different terms to convey the relevant information in a particular environment.

Hence, the letters to management template is a very useful tool for the user to key in the appropriate terms or details accordingly when there is bulk sending of such letters; for example, a job applicant may use the letters to management template to send off many job application letters to many companies in the hope of securing a job. The non-profitable company may send off hundreds of letters to different companies to solicit funds and donations for their activities and projects.

You can change the recipient’s name and address easily and quickly to speed up the letter generation if the contents are similar. Contents may be changed according to the purpose of the letter.

A letters to management template may have:

* Sender’s name

* Sender’s address

* Date of letter

* Recipient’s name and address

* Salutations

* Contents

* Words of appreciation

* Signature

Consider the attached sample template for your convenience.

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Letter Templates

Employment Letter Template

When you wish to apply for a job, you should write a formal employment letter that will impress the potential hirer to take you in. Hence, the employment letter is very important in securing the position you apply for.

An employment letter template would prove useful in allowing you to write your job request letter in the proper manner so that your success will be higher. An employment letter would have the formal standards of a letter with the proper addressee information with the date before the body contents which specify the job request intention.

An employment letter template is helpful as it allows you to make the relevant changes to the letter easily while keeping the formal format of the letter such as addressee information, job position applied, reference to job applied and salary requested. An employment letter template can also have an electronic enclosure of the resume for the recipient’s perusal. It can allow your employment letter to be of varying lengths depending on the contents and the job applied for.

Your contact information must be readily visible for the recipient to return call or contact for an interview.

An employment letter template may contain the following:

* Applicant’s Name & Address

* Contact information

* Company’s Name & Address

* Date

* Salutations

* Introduction

* Vacancy details

* Expected Salary

* Education level

* Qualification attained

* Area of specialization

* Availability for interview

* Referees

Consider the attached sample template for your convenience.

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Letter Templates

Community Letter Template

There are many types of letters that are written as a responsible resident of the neighborhood you live in. As you want to ensure a safe neighborhood for yourself, your family and other residents, there are times when you would need to write a community letter to the local authorities or companies to make a complaint or suggestion to improve the neighborhood.

It could be some persistent neighborhood problem such as frequent thefts or snatch thieves in the neighborhood. It could be some trees felling on some roads or potholes on the main roads.

As a responsible resident, you are obliged to write a letter on behalf of the community to inform the relevant authorities of the matter and request for some prompt corrective action to the action for the safety of the residents.

A community letter template is a useful tool for this task as there are many unforeseen activities that can disrupt the lives of the community in a neighborhood. Community letters can be written by community associations or committees to the local municipals for action.

You can change the contents of a community letter template easily for other matters.

A Community letter template may include:

* Sender’s name and address

* Authority’s name and address

* Date of letter

* Topic of concern

* Objective of letter regarding a community issue

* Potential dangers to residents

* Suggestions for solutions

* Appreciation of prompt action

* Salutations

Consider the attached sample template for your convenience.

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Letter Templates

Billing and Order letters Template

When a company performs transactions with another company on a regular basis, there will be a record of those transactions. It is common for a billing statement to be issued by the supplier to the customer based on the customer’s order letter.

It is necessary to respond to the customer who submits an order letter to the company for some sales; the company may respond with a cover letter that goes with the billing while making references to the order letter of the customer as a confirmation of the customer’s order to the company.

This billing and order letter serves as a professional response to the customer for courtesy and confirmation of the order submitted.

A billing and order letter template would contain the following information:

* Company Name & Logo

* Company Address & Contact

* Client’s Name & Address

* Client’s Contact Information

* Greetings

* Statement Number

* Billing Date

* Client’s Order Date

*Acknowledgement of order

* Confirmation of order processed

* Payment

* Taxes

* Shipping information

* Total

* Terms and conditions

* Appreciation of support

The billing letter acknowledges that the customer has submitted or placed an order which has been processed. The billing letter serves to carry through the sales process with the delivery of products or services as requested.

A billing letter may accompany a billing statement which is a call for prompt payment if the order has been fulfilled.

Consider the attached sample template for your convenience.

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