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Letter Templates

Newsletters Template

Newsletters are very informative write ups that are circulated internally or externally in an environment. Newsletters are to convey information to update or to distribute information to others in printed form although you can read newsletters online today.

Physical copies may be on the usual A4 sized paper which could be in a thin booklet of several pages, depending on the amount of contents to be published. Online copies can also be in A4 sized which allow for scrolling to read the different ‘virtual’ pages.

Newsletters may display the publisher’s name and title at the top; they can be designed in various forms and structures depending on the reader circle and the editorial team. For example, children’s newsletters may have more colorful pictures with big words while medical newsletters will contain more formal research articles. Newsletters will also note the latest news, reviews, testimonials, breakthroughs in technologies related to company products, and other informative data.

Newsletters are published on a regular basis: weekly, monthly, quarterly, half yearly or yearly depending on the amount of information to be distributed.

A newsletter template can contain the following components:

* Publisher’s name and logo

* Newsletter name

* Different Fonts

* Pictures

* Colors

The newsletter template can be divided into columns for a better presentation of information.

The body of the newsletter template may contain the following information:

* Article title

* Date of article

* Author of article

* References

* Contact information of author

Consider the attached sample template for your convenience.

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Letter Templates

School Newsletter Template

Every school has its own newsletter; as an educational body, a newsletter is a very important piece of document to create an identity of its own while conveying internal information to its students. A school newsletter can function to unite the student body with the right words of encouragement published. It can also bring the faculty closer to the students through an exchange of information shared in the school newsletter.

A school newsletter can share many different types of information: school events, students and faculty achievements, clubs and society news, testimonials, school announcements and goals.

A school newsletter must have a good and dedicated editorial team with a teacher-in-charge to oversee the creation of the school newsletter. It can be published on a half-yearly or yearly basis, depending on the amount of news to be conveyed.

A school newsletter is a good way to disseminate the necessary information to the environment’s readers, who are students, faculty, parents and interested members of the public.

A school newsletter template can contain the following components:

* School name and logo

* Newsletter name

* Editorial team

* Date of Newsletter

* Headmaster’s column

* Faculty’s section

* School policy announcements

* School’s achievements and awards

* Inspirational quotations

* Student’s corner

* Clubs and societies’ news

* Projects

* Faculty or students’ photos

A school newsletter can be the pride and joy of the school as it distinguishes the school on the impressive information listed.

Consider the attached sample template for your convenience.

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Letter Templates

Church Newsletter Template

A Newsletter is a very useful piece of informative leaflet or booklet. It can be circulated internally or externally in any environment such as education, clubs, societies, businesses and even religious environment. A newsletter is published with information regarding that particular environment which is meant to update its members or interested readers.

A church newsletter is published for the parishioners to be updated with information that is relevant to them. It is usually in a booklet of several pages as it can be published on a quarterly basis or half yearly. It can contain different types of information such as weddings, births, deaths, special celebrations and church updates of its various ministries. Relevant meetings, trainings and mission news are also published in a church newsletter. Financial information and pastoral contact are possible additional information in the church newsletter.

A church newsletter can be given a special name for its own unique identity with the church logo. The church newsletter can be creatively designed with pictures, quotes, bible verses, graphs and special fonts depending on the article and editorial team.

A church newsletter template can contain the following components:

* Church name and logo

* Newsletter name

* Editorial team

* Youth Articles

* Senior Citizens articles

* Weddings, births, wakes

* Bible Study materials

* Bible verse for the month

* House Group News

* Monthly Program schedule

* Prayer column

* Pastoral team and contact

* Ministry updates

* Testimonials

Consider the attached sample template for your convenience.

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Letter Templates

Newsletter Design Template

A Newsletter gives information regarding some environment. There are many types of newsletter that can be published which are circulated either internally or externally such as newsletters in clubs and societies, health care, insurance, education and the like.

A newsletter must be properly designed to fit the printing media; it can be on an A4 size paper where its news articles can be in columns. The editorial team of a newsletter must work together to decide on the best format for the newsletter desired to interest its readers.

A newsletter design can include the positioning of the articles, pictures, borders or patterns, quotations and charts or diagrams which can impact the newsletter and the readers’ interest.

The newsletter design also requires consideration of its title, volume number, organization, logo and editorial team information.

A newsletter design template can contain the following components’ positioning:

* Organization name and logo

* Newsletter name

* Different Fonts

* Pictures

* Colors

* Article title

* Date of article

* Name of article author

* Number of columns

* Graphs, charts and tables

* Quotations

The above categories in the newsletter may change the newsletter design depending on the different issue of the newsletter. Hence, the editorial team is required to work on the newsletter design for every newsletter to be published.

There are many publishing software tools which can be used to publish a good newsletter by manipulating the design tools on the newsletter design.

Consider the attached sample template for your convenience.

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Letter Templates

Class Newsletter Template


Every organization or social body can publish a newsletter for updates of information that is relevant to that particular group of body. For example, a school may encourage its students to publish a class newsletter to create a stronger bond amongst its class students.

A class newsletter is not only useful in updating the class of news amongst their friends; it is also good training in publishing newsletter for those who might be interested in a publishing career.

There can be various types of information that a class newsletter can publish, depending on the class and its editorial team. The class newsletter can be in various formats depending on the creativity of the editorial team.

A class newsletter may be published on a half yearly or yearly basis. It can contain different types of information about the class students such as birthday announcements and celebrations, high achievements, congratulatory messages, advice from lecturers, special quotations from great educators, special meetings reminders and free news column where stories from students are published.

Stories can be fictional or testimonials which serve to strengthen the literary skills of the students.

A class newsletter template can contain the following components:

* Class name and logo

* Newsletter name

* Editorial team

* Date of Newsletter

* Birthday announcements

* Lecturers’ reminders or advice

* Special announcements / congratulatory messages

* High achievements

* Quotations

* Free style corner

* Reminders

* Projects

* Class photos

Consider the attached sample template for your convenience.

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Letter Templates

Newsletter Template

A Newsletter is a very informative piece of document that is circulated either internally or externally in an environment. A newsletter is, as it’s termed, news in a letter form but not as formal as in a letter.

It is usually in an A4 sized paper which could be in a thin booklet of several pages, depending on the amount of contents to be published. A newsletter template has the company name or newsletter title at the top before the bottom or body is reserved for news and updates with regards to the company information, such as new products, reviews, testimonials, breakthroughs in technologies related to company products, and other informative data.

A newsletter can be given a special name to give it an identity related to the company. The company logo can be present at the header. There can be different fonts used in the various articles at the body of the newsletter.

A newsletter template can contain the following components:

* Company name and logo

* Newsletter name

* Different Fonts

* Pictures

* Colors

The newsletter template can be divided into columns for a better presentation of information.

The body of the newsletter template may contain the following information:

* Article title

* Date of article

* Author of article

* References

* Contact information of author

The above information in the newsletter allows the reader to identify with the author of the article as well as allows contacting the author for comments if necessary.

Consider the attached sample template for your convenience.

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Letter Templates

Letterhead Template

A letterhead is a piece of stationery which can be very personal or professional looking as in the business environment. Every business has its own letterhead which is used for correspondences. For a business letterhead, the template should be very distinguished to reflect the professionalism of the company with the following information:

*Company name

* Company address

* Company contact information

* Company logo

The body of the template is left empty for the business correspondence details. The company logo or motto can be included at the bottom of the page. The paper of a business letterhead will be of a higher quality for a professional status

But a letterhead can also be very personal where an individual who does a lot of correspondences may wish to design. A personal letterhead template is quite similar to the business letterhead template but it has more flexibility. The user can choose to have colored (and scented) paper with his/her personal name on the top with a residential address.

A personal letterhead can have the following pieces of information on its template:

* Owner’s name

* Residential address

* Slogan / Philosophy

* Contact information

The owner’s life philosophy or slogan can be listed on the letterhead, either on the top corners, centralized or at the bottom. The owner may opt to include contact information for the convenience of her recipients.

Different fonts and sizes can be used to make the personal letterhead to stand out to give the owner a distinct identity.

Consider the attached sample template for your convenience.

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Letter Templates

Interview Thank You Letter Template

An Interview thank you letter is a formal letter written in reciprocal to an interview that was recently conducted for a job at a company. It is a courteous action on the part of the interviewee to send a thank you letter to the interviewer for taking time off to meet with the interviewee who is a potential candidate for employment at the company.

An interview letter would follow the following template or format:

* Sender’s Name

* Sender’s Address

* Date

* Recipient’s Name & Title

* Company Name & Address

* Salutations

* Reference

The above header information would be properly formatted with the right line spacing and font sizes.

The template body of an interview thank you letter will contain a couple of paragraphs stating the appreciation of the interview, giving the details of the interview in paragraph one and the job interviewed for, as an earnest confirmation of the job at the company.

Paragraph two would record the gleaning of useful information from the interview which makes it more exciting to be considered for the job, with a recollection of your suitability to the post interviewed and confidence of handling the job well, after a better understanding of the requirements and expectations.

The candidate can also state his increased desire to join the esteemed organization and looks forward to a favorably response from the interviewer. The candidate can end his interview thank you letter with his signature and contact number.

Consider the attached sample template for your convenience.

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Letter Templates

Fax Letterhead Template

A Fax letterhead is the format of how a fax page looks like. It contains information to be sent to another person. It contains not only the contents to be sent but also the sender and recipient information for identification and verification purposes. A fax letterhead is a useful piece of document to send information over to another person quickly, so that the recipient will view what the sender views.

The recipient can respond to the fax accordingly. There are various response columns for the recipient to tick or space to make special notes for the sender’s attention. Then, the recipient can fax back the page with his response.

The fax letterhead template usually has the following three (3) sections:

1) * Sender’s Name

* Sender’s Company

* Sender’s Fax number

* Sender’s Contact Number

* Date of fax

* Time of fax

* Total number of pages

2) * Recipient’s Name

* Recipient’s Company

* Recipient’s Fax number

* Recipient’s Contact number

3) * Response column

* C.C.

* Re:

* Overview / Brief comments on fax pages contents

* Urgent

* Please Review

* Please Comment

* Please Reply

* For your records

A fax letterhead with these sections allows recipient’s response. The body of the fax letterhead template can cater for the above responses.

The recipient can fax over the same sheet with his response indicated on the appropriate column. He can even add on his comments.

Consider the attached sample template for your convenience.

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Letter Templates

Email Newsletter Template

With the advent of Internet and the progressive development of technology today, most companies would be using the computer to convey much information within its organization as well as with their clients, customers and business associates.

Emails are now widely used in many companies today to update their employees and customers news that are relevant to the different groups of people.

Hence, companies do have their own email newsletters which are distributed to their customers and employees for the updates of products, services and company news.

The email newsletter template can be creatively designed, depending on the company’s objective and nature of business. It can be colorful with different fonts and layouts for its pages. It can be just a page or at most 3 pages, as most readers would not want to read long newsletters; hence, information are written precisely and interestingly to capture the attention of its readers.

An email newsletter template should have:

* Company Name & Address

* Company Logo

* Company Vision / Mission Statement

* Date of Publication

* Volume Number, Issue Number

* Topics

An email newsletter is meant to update its readers on the latest happenings in the company while promoting the company through its articles. There may be 2-3 articles on a page of the email newsletter which capture the attention and interest of its readers. The readers may contact the company should there be any feedback, query or information upon reading the articles in the newsletter.

Consider the attached sample template for your convenience.

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