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Receipt Templates

Money Receipt Template

Money is the standard entity used in any formal transaction; hence, it is important to track how it is used. In a business transaction which involves money, it is important to receive a receipt upon payment.

A money receipt is proof that the item purchased has been paid for. This piece of paper avoids misunderstanding and embarrassment to the buyer who might, otherwise, be accused of shoplifting or stealing.

It is common practice today that all transactions, no matter how small or simple, should be issued receipts; even the restaurants and grocery stores adopt this practice today to avoid unfavorable circumstances.

A money receipt can be very simple. Sometimes it is just a small piece of paper which tracks all items purchased as in the supermarkets, making it quite long.

Hence, a money receipt template usually registers:

* Receipt number

* Date of transaction

* Received amount

* Received from

* Received by

* For (description of purpose)

* Balance

* Type (cash, check and credit card)

* Reference

The above suggested columns of information on a money receipt are dependent on the type of transaction done and the environment of the transaction.

A money receipt can also be issued in duplicates for accountability and tracking purposes. One copy is given to the customer while the duplicate copy is kept by the seller who can track the purchases performed in a day, week or month. It also helps to balance the accounts.

Consider the attached sample template for your convenience.

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Receipt Templates

House Rent Receipt Template

When you do not own a house, you would have to rent one. Hence, you will need to pay rent. This is very common amongst young adults who start out working in the city, living away from their homes. You will need to ensure that you can pay your rent on time because some places are very particular about good tenants.

Tenants who are bad payers may be blacklisted and find difficulty in securing rental of a good place of stay. At times, references from previous home owners or landlords are necessary to prove the tenant’s reputation before the house is rented. Similarly, a tenant would also want a good landlord or house owner who will be honest and fair in their dealings with the tenant himself, especially in the area of rental.

If you were a tenant who pays your rent punctually, you may wish to secure a house rent receipt to prove your rent settlement and avoid unnecessary disputes with an unscrupulous landlord sometime down the line. A house rent receipt can be issued very easily by the landlord or home owner, especially if it is an agency.

A house rent receipt will contain basic information about the rent, such as found in a house rent receipt template:

* Landlord’s / Agency name

* Date of Payment

* Month of payment

* House address

* Received from:

* Accepted by:

* Payment form: (cash/check/credit card)

* Signatories

* Comments

Consider the attached sample template for your convenience.

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Receipt Templates

Depreciation Template

Depreciations are normal in most of our assets or belongings; whether personal or business. Depreciation is a value that is placed on an item that causes the item to be less valuable that was it was previously. Depreciation is in effect on a yearly basis. Hence, your items lose its worthiness and you do not get as much for it as when you first bought it.

Even gems like diamonds can depreciate; it has a very high value on purchase but it cannot give as high a value after purchase. Most people would want to record the depreciation of their main assets such as houses, buildings, businesses or cars.

These items carry a higher value and depreciation. When you track the depreciation values of these items, it can help you decide on the best time to sell off for a profit. There are many important information that you can place in a depreciation form to assist you.

Hence, a depreciation template can contain the following columns:

* Date

* Name and address

* Asset

* Description

* Reference Number

* Price

* Year of purchase

* Item life

* Salvage figure

* Depreciation years

You can record all your assets together in one depreciation template for easier references. Each item can be identified by its description or reference number if any. You can list down all the depreciation years of each item so that you can have a clear view of how much each item is worth.

Consider the attached sample template for your convenience.

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Receipt Templates

Deposit Receipt Template

Deposits are normal in some transactions where a small amount of money is placed with the supplier of goods or services before the goods are delivered or the services rendered. Deposits are a form of guarantee that the customer is a keen purchaser of a certain good or service. But some deposits are non refundable if the customer changes his mind about purchasing the goods or continuing with the service.

Hence, there are certain terms and conditions which a deposit receipt would need to include. A deposit can also be deducted from the total payment upon delivery and full payment of product or service conducted. Some deposits are refundable as in house rental where a deposit of 1 or 2 months rent is the norm.

Hence, a deposit receipt template can contain the following columns in its header:

* Date

* Customer’s name & address

* Customer’s contact number

* Supplier’s name & address

* Deposit amount

* Purpose of deposit

* Payment type for deposit

* Terms and conditions

*Signatories

It is important for the depositor to read and agree with the stated terms and conditions which will enable him to get back his deposit, if applicable.

Check also if any surcharges or interest will be accrued before signing the deposit receipt. The supplier’s information must be correctly stated to facilitate investigations should a dispute arise in the future.

There should be two copies of a deposit receipt; one for the customer and the other for the supplier.

Consider the attached sample template for your convenience.

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Receipt Templates

Credit Card Receipt Template

Credit cards are commonly used in today’s business transactions; it is not just all cash transactions in today’s world of business. Many people do not like to carry too much cash on them today and prefer to use credit cards which offer many benefits such as credit terms, safety of cash, lighter load in the pocket or purse and a higher spending capacity if necessary.

When the credit card is used, you must be careful in obtaining its receipt to keep track of your transactions as there are many occasions today where credit fraud is committed.

A credit card receipt is usually given by the retailer when you perform a credit card transaction at the shop. The credit card receipt template usually registers:

* Credit card holder’s Name & Address

* Type of Credit card (Visa, MasterCard, American Express)

* Issuing banker’s name & address

* Retailer’s Name & Address

* Date of Transaction

* Time of Transaction

* Venue of Transaction

* Transaction amount

* Transaction reference number

* Batch number

Due to the prevalent credit card frauds today, there is a lot of information on a credit card receipt to enable the checking and proofing of the transaction, especially when the credit card receipt need no signature to verify the authenticity of the spender.

At the bottom of the credit card receipt, you will find the obligatory payment statement under the signatory lines, such as “I agree to pay the above amount to the card issuer”.

Consider the attached sample template for your convenience.

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Receipt Templates

Acknowledgement Receipt Template

It is important to acknowledge the receipt of some goods or products from a company to ensure no future disputes over the delivery. It is a good safeguard measure that most businesses take on in any sale and purchase transaction.

The acknowledgement receipt is a simple document which registers the pieces of items that are delivered to another, be it individual or company, who signs on the acknowledgement form to confirm receiving the items. The acknowledgement receipt also acknowledges the delivered items are received in good condition, of which the recipient should check before signing the acknowledgement receipt form.

An acknowledgement receipt template header can record the following information:

* Title

* Company Name & Full Address

* Customer Name & Full Address

* Customer contact information

The body of the acknowledgement receipt template should include:

* Item Delivered

* Description of items delivered

* Item Serial number

At the bottom of the acknowledgement receipt is the signatory section where the recipient is to sign his name to acknowledge delivery of the items stated in the body of the acknowledgement receipt form. Usually the name and identification number are to be stated beside the signature.

The acknowledgement receipt form is usually passed to the recipient upon delivery of goods; sometimes, the recipient may choose to write to the sender to confirm receiving the delivered goods, as when they come by post. Hence, the acknowledgement receipt would be a simple letter confirming the receipt of goods delivered.

Consider the attached sample template for your convenience.

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Receipt Templates

Donation Receipt Template

Many philanthropists have no qualms in footing out large amounts of money to be donated to the poor, old, orphans and needy. The smaller amounts of donation of the general public may not match these big time donors, but the principle is the same. No matter how much you give, if you give with a kind heart, the amount is received with gratefulness. It would be channeled to the needy group of people according to the organizing committee’s call to donate earlier.

Follow up action should be done after the solicitation of funds. There should be a donation receipt given to every donor to every cause so that there is accountability of funds donated or collected. Whether it is a personal or organizational donation, there should be a donation receipt to acknowledge the kind generosity of the donor as well as to enable the donor possible tax exemption or rebate through his donation.

Hence, a donation receipt template may contain the following pieces of information:

* Event Organization’s Name & Address

* Office Contact number

* Facsimile address

* Email address

* Donor’s Name & Address

* Donor’s contact number

* Donor’s Amount

* Form of Donation (Cash/Check/Credit card)

* Description

The donation receipt can also record the purpose of the donation. It can also contain a simple heartfelt line of thanks for the generosity of the donor at the bottom of the donation receipt.

Some donation receipts have the organization’s chop for validity.

Consider the attached sample template for your convenience.

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Receipt Templates

Delivery Receipt Template

Delivery of products sold is very common in any business environment especially with big organization. It is an expected service by many customers who purchase bulk items and require the company’s transportation to deliver the purchased items.

When the item is delivered, the customer need to sign on a delivery receipt form in acknowledgement of having received the item in good condition. The delivery receipt is submitted to the delivery department for accountability and reference. This will ensure that there is no misunderstanding over the item purchased and delivered.

The customer should always check the delivery before signing the delivery receipt that it is the correct purchased item and that the delivered item is in good condition.

Sometimes, the delivery requires the customers to make outstanding payment if only a deposit was earlier made on the item. Other times, taxes and service charges have to be borne by the customer or recipient of the delivered items.

A delivery receipt usually displays:

* Company’s Name & Address

* Company Logo and contact number

* Customer’s Name & Address

* Date of Delivery

* Description of delivery

* Outstanding amount

* Delivery reference number

* Payment Type

* Amount Received

* Payment Method

* Check Number

* Date received

* Discount / Taxes

* Total

* Signatories

For regular patrons, payment can be made upon delivery of items in the form of cash, check or credit card. Checks are preferred on home deliveries.

Consider the attached sample template for your convenience.

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Receipt Templates

Simple Receipt Template

Any purchase from an established company should entitle you to a receipt, no matter how simple it may be. A receipt may be just a simple piece of paper that shows that you have purchased from the supplier or retailer; it is a proof of your paid purchase.

A simple cash receipt is useful to the purchaser to track and account his purchases. Simple and relevant information about the purchase is recorded in a simple structure that lists the supplier information, transaction or purchase amount and date, purchase description, taxes, and total value paid.

A simple receipt need not have too many pieces of information or be too detailed. The most important pieces of information would be the type of purchase, the amount due and paid with the date.

Hence, a simple receipt template can contain the following information:

* Date

* Cash receipt number

* Company Name & address

* Quantity

* Item purchased

* Amount due

* Taxes

* Amount paid

* Received from:

* Received by:

* Approved by:

A simple receipt can be half A4 size which may display the company chop if a general receipt document is used rather than the specially designed receipts with printed company name and logo. Small businesses tend to use these kinds of general receipt pieces with their own physical company chops. These usually come in duplicates.

Larger companies print their own receipt copies with preprinted company name and logo.

Consider the attached sample template for your convenience.

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Cash Receipt Template

When you make a purchase, whether big or small amount, there is usually a receipt given. A receipt is a piece of document that is evidence of the purchase made and paid for. Even if it is a cash sale, there should be a cash receipt to confirm the sales or purchase.

A cash receipt is a very simple piece of document that is very useful to the purchaser to account for his purchases. It simply records the amount paid for the transaction, description of the transaction, name of purchaser, name of seller or person receiving the payment, and approving authority.

Although a cash sale is usually very straightforward, it is sometimes necessary to issue a cash sale receipt to confirm the transaction. This usually happens in big companies such as car accessories stores, DIY stores, home products, entertainment centers, bookstores and other such stores where cash sales are performed.

Hence, a cash receipt template can contain the following information:

* Date

* Cash receipt number

* Amount paid

* Description of payment

* Received from:

* Received by:

* Approved by:

There might be a duplicate copy of a cash receipt for the receiver’s reference.

A cash receipt can also be issued for payment of bills or fees such as tuition fees, music lesson fees and others. Cash receipts can also be accumulated for the purpose of income tax declarations and rebates, as offered by some countries.

Consider the attached sample template for your convenience.

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