An interoffice memo is an internal circular sent from one department to another in a formal manner to convey certain information. It could be sent out of the need to track the progress of some inter-department event or project, where updates can be conveyed from one department to another.
An interoffice memo is a formal record of communication that has transpired between the departments involved. It is a useful document to update each department of an event that is relevant to the departments listed on the memo, without wasting time on meetings and phone calls.
The interoffice memo template may take on the following format:
* Company Name and Logo
* INTEROFFICE MEMO
The header portion lists the main recipients which usually address the department heads at the ‘TO:’ section. The originator of this memo would identify him/herself with his/her name at the ‘FROM:’ section. A ‘C.C.’ section, which refers to ‘Carbon Copy’, lists the authorities who should be kept in the loop for the vested interest in the project or event between the departments.
The Subject section states the overview or topic of the information disseminated.
The template’s body allows the sender to list down the necessary and important update information for the benefit of those involved in the event or project. It can be hand written or typed out.
An important interoffice memo may have the sender signing off at the bottom of the memo for verification purposes.
Consider the attached sample template for your convenience.