Invoices are crucial to any business that wishes to survive or progress in the business world. Invoices mean money coming into the company; cash flow is important for the healthy functioning of the business.
An invoice should list all the necessary information that is important to ensure payment from the addressee after the business transaction between two companies is verified. This is to avoid future dispute. An invoice could be made out for some goods sold or services rendered, like repair job.
An invoice template header may display:
* Company’s name and logo
* Company’s full mailing address & contact number
* Customer / Recipient’s full name
* Customer / Recipient’s full address and contact information
* Invoice Number
* Delivery Order Number Reference
* Customer’s Identification Code
The above information states the basic information to confirm the transaction between the two companies.
The body of the Invoice template records:
* Quantity of Items sold/purchased
* Item number
* Unit Price
* Line Total
The above lists the actual transaction details so that payment can be made to the originator of this invoice. The invoice can list further instructions at the bottom to remind the customer the following information:
* Due Date for Payment
* Mode of Payment (Terms: 30 days, Cash)
* Check payable to (Company name)
* Terms and conditions
The last section of information is quite vital to ensure that the Customer will honor the terms and conditions of the transaction, to make quick payment.
Consider the attached sample template for your convenience.