Meetings are crucial for any organization to track their operations and progress in its business. Meetings can be long or short, frequent or seldom, depending on the need of the organization. There may be different meetings called for by different individuals of the company depending on the projects and need on hand.
At the meeting, there will be a secretary or a scribe who would record the discussions of the meeting by taking meeting notes. These will be transcribed as meeting minutes for others’ reference after the meeting. Hence, the meeting notes are very important. The secretary or scribe must be able to catch the discussion points during the meeting to record accurately the information as decisions made must be true and accurate for the right actions to be undertaken as a follow up on the meetings.
Meeting notes are very important to be translated into detailed information for all to understand what has transpired during the meeting.
The template of meeting notes may contain the following:
* Date of Meeting
* Purpose of Meeting
* Start and End times of Meeting
* Called by
* Time allocated for discussion
* Important points on topic discussion
* Action By
* Resource Person
Meeting notes can be brief or detailed depending on the secretary’s skills in recording the meeting. The secretary must have good transcription skills to generate a good meeting minutes.
Consider the attached sample template for your convenience.